February 18th, 2011 meeting minutes

Senate Meeting, February 18th, 2011 minutes

Agenda:

-       Money

-       Student Tours

-       Dance Club

-       Senate Blog

Money:

-       Ms. Libby attended district meeting and is reporting that we have been conducting treasury business incorrectly.

-       Now each ASB sponsored purchase needs to be announced at senate meetings so that we can approve the spending

-       Matthew Wolf spent $16 at Goodwill to purchase baskets for each classroom to hold scrap paper. Motion passed to reimburse him.

Student tours:

-       Overall tours were pretty successful

-       Keep parents with the 8^th grade students on the tours so that parents can ask questions and be vocal, to supplement the shyness of 8^th grade students

-       Stay in each of the classrooms for only 2-3 minutes, not 10-15 – which is too long to be in one place for

-       Next year we should not have such a scheduled plan for who goes to each of the rooms at certain times, maybe instead just go and pop into each room for a few minutes

-       At the end of the tour we had a good Q&A with Sam Wolk’s mom.

-       Keep students on tours in a group with people that they know so that they are a little more vocal, however it’s rather difficult to insure that every student will know someone on the tour. Or at least group people together with others from their same schools.

-       Have every tour go to every classroom so that everything is represented. Find a way to stagger the groups so that each group goes to a classroom with every subject.

-       Another student tour will take place in March

-       We should have a meeting with Ms. Britsova to discuss the suggestions for improvements on student tours

Dance Club:

-       A club for all dancers at the school to have to club to join so they can have stuff of their transcripts

-       Eventually they’d like to start teaching ballet in the TPS rooms Tuesday mornings

-       Another club called TCS Shuffle, after school Wednesday/Friday’s, free, drop in class, attend any day you want. Learn a move that day and add it to your style of dance. (Ballet/Melbourne shuffle)

-       Overall objective is to bring the dancers at the school together: a dance club with two subsidiaries. Any TCS student can join if they’re interested in dancing.

-       Ballet may be requesting a donation for $8 an hour to rent the TPS rooms. They’d like an outside grant or to use their seed money to pay for the charge of the TPS rooms.

-       Two separate clubs at this point (they eventually want to merge). Only ballet club is asking for seed money. Motion passed to approve the Universal Dance Club (which is a name for both clubs).

-       Clubs need an advisor

Blog

-       Purpose is to keep students/staff/families aware of senate and school events 

-       Secretaries from each class have password to email/blog

-       Everyone has access to read the blog, we will create a link to it from the CSCA website

-       Student run blog for representation of the students/student senate

-       Integrate into RSS feed for easier access?

-       Update blog with minutes on Fridays after senate meeting

-       Master calender of school events

Motion to approve senate blog passed by majority

Yearbook:

-       Start laying out the book soon

-       Everyone gets 1-3 photos, in color, in the book

-       Almost everyone gets a book

-       Books are $30-40 dollars, unlike other schools that have much more expensive books

-       They will work over spring break, and some evenings/weekends to produce the book

-       About $3,000 dollars have been saved from profits of yearbooks

-       Ms. Wyn is proposing the idea to continue the yearbook and produce it for us – and have the staff members participating on the yearbook be paid. She is requesting around $2,000 dollars to compensate for her work.

-       Proposal is the take $2,000 dollars from the profits of the yearbook in the past to pay for Ms. Wyn’s time. This money is not coming from the ASB general fund, instead saved money from yearbook profits. She will submit a timesheet at the end of yearbook production to show her hours.  

Workshops:

-       Faye’s wondering if we should ask students to pay $5-10 dollars per session to support workshops (*in the event that we restart them)

-       If we choose to do this, it would be started next school year.

-       Money would pay for instructors, snacks, any surplus would go to ASB general fund

Minutes by Claire Star