March 25th, 2011 meeting minutes

Senate Meeting, March 25th, 2011 minutes

Agenda:

-    Class meetings for next Wednesday

-    Announcement for Senate elections next year

-    School budgeting

-    Leia and Dana return to discuss their senior project on Students Inspiring Creative Activism

-    Batman and Robin’s (aka Ms. Britsova and Ms. Katz’s) Tobacco and Drug campaign

-    MUN funding from New York/for Mr. Bell’s sub

-    Sophomore Bakesale 3/28

-    Interhigh

Class meetings next Wednesday:

-    Meeting next Wednesday for key decisions:

o   money for penny harvest, needs to be decided within two weeks

o   classes need to brainstorm end of school activities

o   potentially nominate, or encourage students to run for ASB next year

School budgeting

-    We need to be more proactive about taking records of school spending, especially that of school condoned clubs. Each club is technically responsible for having an advisor present at every session, as well as submitting minutes from each meeting to senate. Additionally, we need to monitor TCS clubs spending more carefully.

o   Club minutes are to be submitted to the TCS Senate minutes binder after the general ASB minutes, in the club section

-    We need to be prepared for the event that our school is audited

Leia and Dana return to discuss their senior project on Students Inspiring Creative Activism

-    They read their mission statement and constitution

-    Workshops, two hours 3:15-5:15 on Fridays beginning next Friday if approved for three Fridays

-    Meetings are open to ANYONE in the school, not just seniors

-    Would like $20, if possible to provide snacks for the meetings

-    Notes: Mr. Monroe needs to be present at all meetings

-    Motion to approve the S.I.C.A. workshops hosted by Dana and Leia was unanimously passed, additionally, they will receive the requested $20

Batman and Robin’s (aka Ms. Britsova and Ms. Katz’s) Tobacco and Drug campaign

-    Britsova has received a couple thousand dollars to sponsor her tobacco/drug campaign

-    They are just in the planning of the campaign, but they are thinking of having some photos or PSAs sponsored by film/photography classes

-    Dae Jin. Matthew. Sam, Lacaia, Claire, Eva, Dana Cierra, Skye are interested in assisting with the campaign – meeting on Tuesday at lunch, we’ll debate the official meeting time then

-    The target is to reduce tobacco/drug usage in the school community

-    All ideas are welcome

MUN funding from New York/for Mr. Bell’s sub

-    Is there any money left in the general fund from MUN? As the minutes state, any leftover money is to go into the ASB general budget to help with the cost senate paid for Mr. Bell’s sub while MUN was in NYC

-    MUN is also required to submit minutes from each meeting – they should begin to do so ASAP

Sophomore bake sale 3/28

-    Sophomores would like to have a bake sale on 3/28 (the sophomore class bake sale was unable to happen on 3/17)

-    Bake sales from now on need to take place in the commons, not on the balcony

-    Next year the Center House will be under construction (not including TCS) so all of the food will be unavailable. We will likely have to eat in the classrooms, but the construction will not impact any learning as it will take place at night. It will take all year, and is estimated to be completed in May 2012 in honor of the 50^th anniversary of the Seattle World’s Fair

-    Note: There will still be a Starbucks cart on campus, no need to panic

-    Motion approved by senate, as well as permission to continue sales on Tuesday 3/29 in the event of spillover

Interhigh (Seattle Student Senate)

-    Wednesday, April 3^rd at Garfield - permission slips available outside of Ms. Wyn's office

Minutes by Claire Star

March 14th, 2011 meeting minutes

Senate Meeting, March 14th, 2011 minutes

Agenda:

-      Teacher Appreciation Day: Thursday, May 5^th

-      HSPE encouragement

-      St. Patrick’s day bake sale

HSPE testing, 3/15-17/11 for Sophomores

-      We’d like to offer snacks, based on parent donations, for the sophomores taking the test on Tuesday, Wednesday and Thursday

-      Granola bars, fruit, etc.

-      Science test will be 4/12

-      Will anyone volunteer to make a sign today for the snack volunteers? Does someone have a free period to do this in?

-      You may bring for testing: a book/magazine, thesaurus and dictionary for testing, #2 pencil(s)

-      August 8^th and 9^th for makeup testing. Do not show up late or you are in jeopardy for needing to makeup your testing.

St. Patrick’s day bake sale:

-      Will take place March 17^th during lunch

-      A unanimous concensus to approve the bake sale based on the members present

-      Reminder, lunch takes place from 11:30 to 12 on Tuesday, Wednesday and Thursday this week

-      If there are leftovers, senate has also approved to allow selling of the baked goods after school on Thursday

Treasurers meeting with Ms. Libby

-      Tuesdays after school was the time slot offered by Ms. Libby to have all the class treasurers meet with her to go over the finances

-      The treasurers will talk with Ms. Libby to arrange a meeting with her before next Friday, 3/25

Class meetings for elections of new senate officers

-      We should have a community/class meeting schedule so that we can talk with our classes about the new senate officers for class reps as well as any positions that are not currently being filled. (Either the 23^rd of 30^th.)

Alex’s fundraiser for Japan relief:

-      Alex would like to have a fundraiser for Japan earthquake relief. Ms. Wyn will check the rules and regulations for proper procedures when having a fundraiser for an outside organization.

-      We will proceed with paperwork and specifics during a small meeting during lunch today to figure out how to get approval.

-      (Update: we are unable to have a fundraiser for an outside organization, however, we could use our allotted $1000 from Penny Harvest towards a Japan relief organization.)

Teacher Appreciation Week

-      The first week of May is the teacher appreciation week. We will discuss the as the week approaches.

Upcoming Interhigh meetings

-      April 6^th @ Garfield

-      May 11^th @ Nathan Hale

Minutes by Claire Star

March 4th, 2011 meeting minutes

Senate Meeting, March 4th, 2011 minutes

Agenda:

-       MUN to New York

-       Senior project presentation, Dana and Leia: S.I.C.A.

-       Relay for Life team

-       PNB's Pinocchio

-       Billy Elliott

-       MUN Bakesale

-       Mr. Bell's sub

-       10% tax

-       Treasurer's meetings with Ms. Libby

-       HSPE testing in 2 weeks

-       Next week's Senate Meeting

MUN to New York:

-       Many ASB members will be attending NHSMUN in New York next week, should we have a meeting even in though many will be in New York. A quorum is when at least 75 percent of the members are in attendance. There appear to still be enough members to have a legal meeting while many people will be gone in New York. Next week Sam Wolk will be “Faye” while she is in New York.

Senior Project presentation - Dana and Leiah S.I.C.A:

-       Dana and Leiah ould like to have workshops for their Senior Project, especially with underclassmen. Their project is about Students Inspiring and Creating Activism. They would like to have workshops for their project and/or a platform to be able to talk to students. They should talk to Britsova about having some time to do a workshop w/ freshman. Maybe during HSPE testing (freshman will have nothing to do – a 2 hr window).

Relay for Life Team:

-       Sierra knows people from various schools who have Relay for Life teams. RFL is where people walk for 24 hours and raise money. Proposition to start a committee to look into starting a Relay for Life team: passed unanimously.

PNB’s Pinnocchio:

-       Would a group of students like to go see Pinnocchio – 1 hour show? How can we create a group of people who would like to go? Likely a small cost to see the showing as it is for school groups, and we can get about 40-50 tickets. Elena can chair a committee to get

Billy Elliott:

-       Opportunity to see BE on 3/22 at the opening night performance for $28.

MUN Bakesale:

-       MUN had a bakesale last night at the open house. They are asking to sell their excess baked goods today at lunch. Motion approved by Wyn/Libby, senate.

Mr. Bell’s sub:

-       Senate has approved paying for Mr. Bell’s sub while he is in New York. The minimum cost is $845 for five days, yet we can ask to have MUN pay for a sub cost that exceeds $1000. Motion to propose we cap the sub fee ASB’s willing to give from the general fund  is $900. Motion approved. (Over the seven years of MUN, this is the first year Mr. Bell has not had an intern. In the past CSCA has approved to pay for the sub. Any excess money that MUN raises, they will give back to the general fund.)

10% tax:

-       Ms. Libby has not been taking a ten percent tax on any general fundraisers as she was not aware of the new tax (initiated in the fall). It is possible to go back and take a 10 percent tax off of those fundraisers, treasurers should meet with Libby to go over finances.

Treasury meetings with Ms. Libby:

-       Ms. Libby is offering to have a weekly meeting on perhaps Tuesdays after school for treasurers to meet with her and look at treasury/accounting on the computer with her. They will be able to make transfers if necessary.

2 weeks from now is the HSPE:

-       Sophomores will have the HSPE test. Juniors will have QSR presentations. Seniors will have book chats. Should we offer the sophomores some food when they arrive at the test? Either a pay-it-forward or pay-it-backward tradition so that each year the sophomores can have some snacks while they take the test.

Motion to move the Senate meeting for HSPE week to 3/14 at 8:45. Approved.

Minutes by Claire Star